Mandatory Record Retention Period for Regulated Entities

Case number
Natural Gas

The OEB issued proposed amendments to several regulatory instruments. The purpose of the proposed amendments is to implement a minimum mandatory record retention period of current calendar year plus nine (9) years (Mandatory Record Retention Period), for all records that regulated entities are required to maintain pursuant to the Ontario Energy Board Act, 1998, other applicable statutes and regulations thereunder, the OEB’s regulatory instruments, licences and OEB orders (collectively referred to as Regulatory Instruments). The proposed amendments apply to all regulated entities, including electricity distributors, transmitters, generators and retailers, unit sub-metering providers and the IESO, as well as gas distributors and marketers.

The Mandatory Record Retention Period is applicable to documents required explicitly or by reasonable inference, by statutes and regulations, as well as the OEB regulatory instruments.

The OEB will treat the Mandatory Record Retention Period for records that are required for regulatory purposes as an enforceable provision.

Date Issue / Document
June 3, 2016

The OEB is prescribing a mandatory record retention period for regulatory records to be implemented by all regulated entities effective on January 1, 2017. The mandatory record retention policy requires regulatory records to be maintained for a period of at least six (6) years, calculated from the end of the last calendar year to which the record relates. Regulated entities are hereby advised to preserve all regulatory records in existence as of July 1, 2016 and to suspend any regularly scheduled destruction of regulatory records until after January 1, 2017 when the Mandatory Record Retention Period is in effect.

February 12, 2016

The OEB has received the following submissions on its Revised Notice of Proposal.

December 10, 2015

The OEB has issued a Revised Notice of Proposal.

November 11, 2015

The OEB has issued a Notice of Proposal specifying a mandatory record retention period for regulated entities.